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Creating a Live Session

A step-by-step guide to creating a New Session or Recorded Session in Lumofy.

Written by Mohamed Shantory

Before You Start

  • You must be a Super Admin or an Admin with session management permissions

  • Sessions are created under Develop → Sessions

Overview

Session creation is a four-step wizard: Session Details → Schedule & Timing → Session Settings → Invite Attendees. The wizard starts by asking which type of session you want to create a New Session (live event, can have multiple days) or a Recorded Session (pre-recorded content for Talents to watch at any time).

Start Creating a Session

  1. Go to Develop → Sessions

  2. Click + New Session in the top right corner

  3. In the modal that appears, choose:

    • New Session — for a live training event with one or more scheduled dates

    • Recorded Session — to upload a recording or link for Talents to watch

Step 1: Session Details

This step is identical for both session types.

  1. Select the Language — English or Arabic

  2. Enter the Session's Name

  3. Enter a Description

  4. Select the Session's Type from the dropdown — Event, Webinar, Seminar, Program, or Certificate

  5. Select any Linked Competencies the session will develop (optional)

  6. Click Next

Step 2: Schedule & Timing

For a New Session

A New Session can happen across multiple days. Each day is added as a separate block.

  1. Under Day 1, select the Date, Start Time, and Duration

  2. To add more session days, click + Another Day

  3. Fill in the date, start time, and duration for each additional day

  4. Click Next

For a Recorded Session

A Recorded Session has a single date only.

  1. Select the Date, Start Time, and Duration

  2. Click Next

Step 3: Session Settings

For a New Session

  1. Under Setting, select Online or On-Site

If Online: 2. Under Choose How to Host the Session, select one:

  • External Link — paste your meeting link in the Session Host External Link field

  • Whereby — use Lumofy's Whereby-integrated room (no external link needed)

  1. Select an Instructor from the dropdown, or click Add External Instructor to add someone not in Lumofy

  2. Click Next

If On-Site: 2. Enter the Location Name where the session will take place 3. Select an Instructor or add an external instructor 4. Click Next

For a Recorded Session

  1. Under Setting, select Online or On-Site

  2. In the Session Recording section, either:

    • Click or drag a file into the Upload Record area (single file or bulk upload supported), or

    • Paste a URL in the Enter the link to the content field

  3. Select an Instructor or add an external instructor

  4. Click Next

📝 Note: For details on who can access the recording and how, see [Recording & Post-Session Access].

Step 4: Invite Attendees

  1. To invite specific Talents:

    • Search by name or filter by Department or Job Role

    • Check the box next to each Talent you want to add

  2. To make the session available to all Talents in the organisation, toggle on Open for All

  3. Click Next to finish creating the session

💡 Tip: You can add more Talents after the session is created. Go to the session's Attendees tab and click Add Talents.

FAQs

Can I edit a session after creating it?

Yes. Open the session detail page and click Edit.

Can I add more Talents after the session is created?

Yes. Go to the Attendees tab on the session detail page and click Add Talents.

What is the difference between New Session and Recorded Session?

A New Session is a live event you schedule with one or more dates. A Recorded Session is pre-recorded content you upload a file or add a link, and invited Talents can watch it any time.

Can a session be in Arabic?

Yes. Select Arabic in the Language field in Step 1.

Can I connect Zoom or Microsoft Teams?

Zoom, Microsoft Teams, and Google Meet integrations are not yet available. Currently, only External Link and Whereby are supported for online sessions.

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