Before You Start
You must be a Super Admin or an Admin with session management permissions
Sessions are managed under Develop → Sessions
Overview
Sessions in Lumofy are instructor-led learning events that sit outside Pathways and the Content Builder. They can be held online or on-site and are assigned directly to Talents. Admins create and manage all sessions Talents see only the sessions they are invited to, or that are open to all.
Two Types of Sessions
When you create a session, you choose one of two types:
Type | What it is |
New Session | A live training event with one or more scheduled dates. Can be held online or on-site. Admins mark attendance after each session day. |
Recorded Session | Pre-recorded content. The admin uploads a video file or adds a link. Invited Talents can watch it at any time. |
Session Formats
Online vs. On-Site
Every session is configured as either Online or On-Site:
Online — the admin provides a link for Talents to join. Lumofy supports an external link or an integrated Whereby room.
On-Site — the admin enters a location name. The session card shows a View Location button so Talents know where to go.
Session Types
Each session is assigned a Session's Type during creation. Available types: Event, Webinar, Seminar, Program, and Certificate.
Multi-Day Sessions
A New Session can span multiple days. The admin adds each day separately each day has its own date, start time, and duration. On the session detail page, all days are listed under Session Days, each showing a status of Upcoming or Completed.
Session Views
Sessions are organised into two tabs in the Sessions list:
Upcoming sessions — sessions scheduled in the future
Past sessions — sessions that have already taken place
Each session card displays the session's setting (Online / On-Site), type (Event, Webinar, etc.), date, duration, language, and instructor.
What Admins Can Do
From Develop → Sessions:
Search sessions by name and filter by type or setting
Click + New Session to create a session
Open any session card to view its detail page
Edit or delete a session from the detail page
From a session's detail page:
View the description, all scheduled days, and session metadata
Manage the attendees list add Talents, mark attendance, download attendance records
Configure a certificate for Talents who complete the session
What Talents See
Talents see sessions they are invited to, or sessions set to Open for All. On their side, they can:
View session details — date, time, language, and instructor
Click Join Now to open the session link (Online sessions)
Click View Location to see where to go (On-Site sessions)
Watch the recording (Recorded Sessions they are enrolled in)
FAQs
FAQs
Can a session be added to a Pathway?
Can a session be added to a Pathway?
No. Sessions are standalone. They cannot be added as milestones inside a Pathway.
Can a session have multiple dates?
Can a session have multiple dates?
es, for New Sessions. You add each date during the Schedule & Timing step in the creation wizard.
Who can see a session?
Who can see a session?
Talents who are specifically invited, or all Talents if the session is set to Open for All.
Can a session be linked to competencies?
Can a session be linked to competencies?
Yes. You link competencies in Step 1 during session creation. Completing the session contributes to those competencies.
Is there a certificate for completing a session?
Is there a certificate for completing a session?
Yes. A certificate can be configured from the Certificate tab on the session detail page.